COVID Clearance Status Walk-Through for Students

How does Western’s COVID clearance status tracking system work?

This tool in your MyWesternHealth patient portal tracks your compliance with Western’s COVID Vaccine Policy.  This policy requires that you have submitted either (1) proof of COVID Vaccination or (2) an approved medical or religious COVID Vaccine Waiver.

When you log into MyWesternHealth, your home page will display the option to see your Clearance Status and will signal a color based on whether you are current on your COVID-19 requirements. Hit the "Show Badge" button to see your COVID status.

What does my Clearance Status mean?

VACCINATED STUDENTS

You have submitted your completed COVID Vaccine Card.  Your status will remain green/cleared for the rest of the year.

UNVACCINATED STUDENTS - Overdue on Weekly COVID Testing

You have an approved medical or religious COVID Vaccine Waiver, but you are overdue on your weekly COVID testing requirement.  Your COVID Clearance status will convert to “Cleared” as soon as you receive your COVID test.
 
WARNING:  If you are overdue on your weekly COVID testing requirement, you will not be allowed to participate in any on campus activity including attending classes.  You will be contacted by Western’s COVID Support team to ensure your compliance with this requirement.  If you do not respond or do not obtain your COVID test in a timely manner, you will be in violation of Western’s Student Code of Conduct.

STUDENTS NOT MEETING WESTERN’S COVID POLICY REQUIREMENT

You do not have either (1) proof of COVID Vaccination or (2) an approved medical or religious COVID Vaccine Waiver on record.
 
WARNING: You will not be allowed to participate in any on campus activity including attending classes.  If you see this clearance status, please submit your documentation immediately to your MyWesternHealth portal.  You can also email covidvaccine@wwu.edu to request additional assistance.

STUDENTS IN COVID QUARANTINE

You are unvaccinated and have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19.  If you live in on campus housing, you will be moved to a designated quarantine space and will be contacted by Student Health Center staff.

What to do:

  • Get a COVID test 3-5 days after your exposure.  A negative test does not allow you to leave quarantine.
  • Stay home for 14 days after your last contact with a person who has COVID-19.
  • Watch for fever (100.4◦F), cough, shortness of breath, or other symptoms of COVID-19.
  • If possible, stay away from people you live with, especially people who are at higher risk for getting very sick from COVID-19.

 

 

 

 

 

 

STUDENTS IN COVID ISOLATION

What to do:

  • Stay home for 10 days after your positive test result.
  • Watch for fever (100.4◦F), cough, shortness of breath, or other symptoms of COVID-19.
  • If possible, stay away from people you live with, especially people who are at higher risk for getting very sick from COVID-19.
You have tested positive for COVID-19.  If you live in on campus housing, you will be moved to a designated isolation space and will be contacted by Student Health Center staff.

 

 

 

Being removed from Quarantine or Isolation

Only a nurse can remove you from the Quarantine or Isolation COVID clearance status.  Once your COVID clearance status is reset, the nurse will send a daily health screen survey to be completed so that you can update your COVID clearance status to “Cleared” before the next round of daily health screens is sent out automatically by the system.

Checking your COVID Clearance Status

Log in to your MyWesternHealth portal.  The COVID clearance status access is on the home page.

A blue button on the page that reads Show Badge

Lab Testing

Surveillance testing is available at College Hall Monday through Thursday.  You can make an appointment through your MyWesternHealth portal.
College Hall is ONLY available for students who have not tested positive in the last 90 days, are not currently experiencing symptoms, and who have not been in contact with any known COVID-positive individuals.

 

Making a College Hall COVID testing appointment

Make your COVID-19 testing appointment online through your patient portal.  Once you have logged into MyWesternHealth click on “Appointments” in the left-hand menu. 

Screenshot of Schedule an appointment button

Choose the “COVID Testing” option from the appointment selection screen.  Then make sure you update your address and phone number on the following screen.  Appointments are available 2-3 weeks out from the current date and are scheduled every 5 minutes.  A few appointment spots are made available each morning.  More spots may become available throughout the day as students cancel.

Screenshot showing that the appointment was scheduled, the text All Done! appears

What if I am not eligible for appointments?

If you have not paid the health fee you may get a message letting you know that you are not eligible for appointments.  We are granting a waiver for students enrolled in the COVID clearance status tracking system, but that waiver can take 24 hours to be processed.  Please wait and try again later to schedule your appointment.  

If you are not eligible, you will hear the text Appointments: Scheduling not allowed

Filling out consent forms

The very first time you schedule an appointment with the Student Health Center, you will be asked to fill out a few consent forms.  These forms are good for the entirety of your experience with the Student Health Center and only need to be completed once.  They can be found and completed under “Medical Clearances”

If this is your first time using the portal, you will hear the text Appointments: Before you can proceed

What if I need to cancel my appointment?

You can cancel your appointment in MyWesternHealth by clicking on “Appointments” and choosing “Cancel Appointment”.  This will free up your appointment spot so that someone else can be tested in your place.

To cancel an appointment, select the Cancel Appointment link found within the Currently scheduled appointments section of the webpage

When I get to College Hall for my appointment – how do I show my QR Barcode?

On your Appointments screen in MyWesternHealth you can find the barcode that the nurse will use to scan your lab test into the system. This code will also be available on your home screen the day of your appointment.  This QR barcode is NOT the same thing as your badge.

The link Show Barcode will be on your home screen of MyWestern Health on the day of the appointment or The link Show Barcode will be available within the currently scheduled appointments section of the webpage